Effective Date: 10-July-2025
Document Version: 1.1
Company Name: GNIK GLOBAL LIMITED
Registered Office Address: Suite 15, First Floor 213 Kingsbury Road, Jubilee Business Centre, London, England, NW9 8AQ
Contact Email: hello@gnik.co.uk

1. Introduction

GNIK GLOBAL LIMITED (“Gnik”, “we”, “us”, or “our”) is committed to protecting your privacy and data rights while ensuring lawful and secure business operations. As a globally operating import-export and wholesale trade company headquartered in the United Kingdom, Gnik engages in B2B transactions, global product sourcing, and digital sales through our online platform accessible via https://gnik.co.uk/.

This Privacy Policy governs the collection, usage, protection, and sharing of data through our:

  • Global procurement operations
  • Wholesale and retail trade transactions
  • B2B digital platform (the “Platform”)
  • Networking and listing portals
  • Pre-declared products and service listings

This policy complies with:

  • UK GDPR and Data Protection Act 2018
  • EU GDPR (where applicable)
  • US data regulations (including CCPA/CPRA)
  • Global cross-border trade compliance laws

2. Scope of This Policy

This policy applies to:

  • All users of our Platform
  • Anyone submitting data, documents, or commercial content via the Platform
  • Partners, agents, manufacturers, vendors, and buyers interacting with Gnik
  • Business networks listing products or services on Gnik’s portal

3. Data Collected

A. Business and Identity Data

  • Company name, registration number, tax ID, trade certifications
  • Directors/authorised signatory names
  • Legal documentation uploads (e.g., incorporation, license, customs ID)

B. Contact and Verification Data

  • Email addresses, phone numbers, designation, department
  • Business card scans, staff IDs

C. Transactional & Platform Usage Data

  • RFQs, quotations, invoices, purchase orders
  • Login activity, IP addresses, browser, device ID
  • Location and activity data from analytics tools

D. Product and Service Listing Data

  • Product specifications, prices, images, videos, catalogues
  • Certificates (ISO, CE, REACH, etc.), barcodes, test reports

E. Marketing and Preference Data

  • Email subscriptions, enquiry history, engagement tracking
  • Chat transcripts, contact form submissions, file uploads

4. Lawful Bases for Processing

We process your data under the following legal grounds:

  • Contractual necessity – Fulfilling sourcing, distribution, and digital commerce contracts
  • Legal obligation – Complying with tax, customs, safety, and trade laws
  • Legitimate interest – Operating efficiently, securely, and professionally
  • Consent – For email marketing, testimonials, and where explicitly given

5. How We Use Your Data

  • Register and verify business or representative profiles
  • Facilitate product uploads, inquiries, negotiations, and transactions
  • Showcase approved products and company details on the platform
  • Ensure legal compliance and traceability
  • Detect fraud, misuse, duplicates, and IP infringements
  • Provide customer support, updates, newsletters (if opted in)

6. Sensitive Data Handling

We may collect and store:

  • Trade secrets, proprietary designs, pricing strategies
  • Supplier/vendor performance data
  • Customs or compliance documentation

These are handled with limited access under strict NDAs and compliance protocols.

7. International Transfers Safeguards

Data may be processed in the UK, India, and other jurisdictions using:

  • Standard Agreement Clauses
  • Binding Corporate Rules (where applicable)

8. Data Sharing and Disclosures

Your data may be shared with:

  • Internal teams (sourcing, trade, legal, QA, compliance)
  • Partnered buyers and suppliers for sourcing/sales
  • Global customs authorities, tax agencies, regulators
  • Technology vendors, CRM, and analytics providers (under DPA)

Note: We do not sell or rent your data to third parties.

9. Data Retention

  • 10 years – Trade & tax-related records
  • 7 years – Product & compliance documentation
  • 3 years – Inquiries, logs, quote history
  • Marketing preferences – Until withdrawal or 3 years of inactivity
  • Anonymised analytics data – Retained as needed

10. Your Legal Rights

You may:

  • Request access, correction, or deletion of your data
  • Object to specific uses (e.g., marketing)
  • Withdraw consent at any time

For data/account deletion, email at hello@gnik.co.uk with subject “Data Removal Request”. We may request a reason for internal audit purposes.

11. Data Protection & Security

We implement:

  • Multi-tier authentication & access controls
  • 24/7 monitored secure servers
  • Staff NDAs and privacy training
  • Two-factor authentication
  • Regular security audits
  • Data classification and incident response measures

12. Policy for Minors

Our services are exclusively intended for business entities.
We do not knowingly collect data from individuals under 18.
If you believe we may have collected such data in error, please contact us immediately at hello@gnik.co.uk for prompt removal.

13. GDPR Compliance Declaration

GNIK GLOBAL LIMITED is fully committed to complying with the requirements of the UK General Data Protection Regulation (UK GDPR) and the EU GDPR (where applicable), and with other data protection regulations in countries where we operate. As a global B2B trade company managing the flow of sensitive commercial data, we ensure the rights of individuals and entities are respected, protected, and managed lawfully.

13.1. Scope of Compliance

This declaration covers:

  • Data collected from buyers, suppliers, and business partners globally
  • Data stored or processed within and outside the UK
  • All platforms and systems used for customer/supplier interaction
  • All employees and data processors contracted by Gnik

14. Cookie Policy

This Cookie Policy explains how GNIK GLOBAL LIMITED uses cookies and similar technologies when you visit our B2B trading platform. It outlines what these technologies are, why we use them, and your rights to control our use of them in compliance with the UK GDPR, PECR, and other applicable laws.

14.1. What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help websites remember user actions and preferences, provide security, and improve performance.

14.2.  Types of Cookies We Use:

  • Essential Cookies
  • Session management, security verification, load balancing
  • Performance & Analytics Cookies
  • Google Analytics (IP anonymized), internal heatmaps
  • Functionality Cookies
  • Language preferences, saved settings
  • Marketing Cookies (used only with consent)
  • Third-party remarketing, campaign tracking

14.3. How We Use Cookies

  • Secure user sessions
  • Authenticate user identities
  • Monitor system performance
  • Improve the user experience
  • Tailor content delivery based on user interaction
  • Assess marketing and outreach effectiveness

14.4. Third-Party Cookies

We partner with external providers like Google, LinkedIn, and HubSpot for analytics and advertising. These third parties may use cookies according to their own privacy policies.

14.5. Cookie Consent

Upon your first visit, you will be shown a cookie banner. You may:

  • Accept all cookies
  • Reject non-essential cookies
  • Configure preferences for each category
  • We store your consent preferences for 12 months unless updated.

14.6. Managing Cookies

You can change cookie settings anytime:

Use our website’s cookie management tool

Adjust browser settings to block or delete cookies

Visit www.aboutcookies.org for instructions

Disabling cookies may affect certain functionalities.

15. Revisions & Updates

This policy may be updated to reflect legal or operational changes.

The current version will always be posted on our website.
Material updates affecting your rights will be clearly marked, and where appropriate, we will notify you via email or platform notices.

16. Contact

Data Protection Officer (DPO)
GNIK GLOBAL LIMITED
Email: hello@gnik.co.uk